Suppliers & Purchasing Management – Onyx ERP

• The Purchasing Management system is the intermediary between the organisation's goods suppliers and its stores; it is part of the Onyx Pro ERP systems and performs its tasks in full integration with them.

Key functions

• Issue and approve purchase requisitions from the organisation's various departments.
• Enter supplier quotations and analyse them to select the best.
• Code supplier discounts and free quantities per item.
• Issue purchase invoices, goods-receipt notes and purchase-return invoices.
• Calculate purchase costs and discounts, and the landed cost per unit including expenses.
• Open the supplier account and enter its detailed data and all its links, as a single account or one linked to a group.
• Carry out system transactions such as requests for quotation, purchases, issues, purchase orders, goods receipts and more.
• Issue supplier contracts and follow up their execution and remaining procedures.
• Specify the supplier's debt document when settling it.
• Enter supplier promissory notes and follow up their maturity.

Key features

• Allocate purchase expenses using options based on item-group classifications at different ratios.
• Multiple stores on purchase requisitions, invoices and goods-receipt notes.
• Track the receipt dates of purchase batches for delivery to stores.
• Obtain analytical and summary reports on purchasing with a variety of options, such as purchase invoice, return and net purchase reports.
• Treat services as classified items on which purchasing procedures are carried out.
• Track the due dates of supplier debts and the ageing of debts recorded against the organisation.
• Carry out system transactions such as requests for quotation, purchases, issues, purchase orders, goods receipts and more.
• Monitor free items, discounts and commissions for any chosen period.
• Obtain a variety of detailed or summary supplier reports and reports of promissory notes due.